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Administrative Assistant - St. Helen Catholic Church

St. Helen Catholic Church located in Vero Beach, FL is searching for a Part Time Administrative Assistant.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese also offers a 403(b)-retirement plan to all employees.  Information on our retirement program can be found here.

Essential Duties and Responsibilities:

  • Assist Bookkeeper with secretarial duties as needed.
  • Prepare bank deposits.
  • Filing.
  • Create and maintain excel spreadsheets for events and projects.
  • Set up room for parish money counters each Monday or when needed.
  • Attend meetings and maintain communication with bookkeeper.
  • Prepare paperwork for projects.
  • Oversee bulk mailing projects.
  • Answer incoming telephone calls.
  • Provide limited assistance to Ministry Leaders as requested and as able to assist.
  • Compliance Administrator for Church employees and volunteers.
  • This position works closely with other office staff such that as possible cross training and assisting with other duties in the office is encouraged and, in some cases, necessary.

Educational and Experience Requirements

  • Must have a high school diploma or equivalent.
  • Minimum of five years of clerical/administrative experience preferred.


  • Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
  • Ability to multi-task, work independently and make responsible judgment calls.
  • Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
  • Excellent written, verbal and public speaking skills.
  • Excellent analytical skills and problem-solving capacity.
  • Ability to stay focused and organized.
  • Strong interpersonal skills.
  • Ability to respect confidentiality and consistently exercise discretion and good business judgment.
  • Strong ethical values.
  • Support and practice the Catholic faith.

Physical Requirements

  • Occasional light lifting and carrying of under 15 pounds
  • Occasional moderate carrying and lifting of 15 – 44 pounds
  • Occasional lifting and carrying up to 50 pounds
  • Frequent bending, climbing, stretching and kneeling
  • Frequent use of both hands and fingers
  • Occasional moments of minimal and routine hearing

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your cover letter, resume, salary requirements and list of references to

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We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.