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Advancement Associate - John Carroll High School

John Carroll High School is seeking to hire a full-time advancement associate for the 2024-2025 school year.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Essential Job Duties / Functions:

  • Under the direction of the Director of Advancement, facilitate, expand, and strengthen the school’s Alumni Association, Parent Association and other constituent groups
  • Update, expand, and strengthen the constituent database (Little Green Light)
  • Provide a weekly list of donor names to the Director of Advancement for direct donor outreach
  • Serve as a liaison for all alumni reunions, including communication support, event planning assistance, and other duties as needed for on-campus events
  • Manages proactive communication with classes who will be celebrating a milestone reunion, including on social media channels
  • Manage current and develop new programs and activities designed to more fully engage different constituent groups
  • Create and send the school’s monthly alumni e-newsletter to alumni database
  • Coordinate with Director of Admissions and Communications and Digital Media + Marketing Associate to gather info for this e-newsletter
  • Create and communicate the school’s Annual Report each May, summarizing the major accomplishments of the school year to be shared with all stakeholders
  • Works closely with Digital Media + Marketing Associate to ensure this report is digitally shared amongst all social media platforms and communication channels
  • Assist Director of Advancement in the development, implementation and management of the John Carroll Fund
  • Manage and coordinate Annual Giving Day with the Digital Media + Marketing Associate
  • Assist Director of Advancement with LGL constituent database management, including communication, updating information, and acknowledgement procedures
  • Assist the Director of Advancement with special and fundraising events
  • Independently run quarterly alumni events, including but not limited to:
  • Homecoming Tent
  • Christmas break event
  • Spring/Summer Soiree
  • Manage and create graphic design projects for advancement office, including social media graphics and posts for advancement events
  • Assist in graphic design requests from all departments within the school, in conjunction with the Digital Media + Marketing Associate
  • Manage alumni social media portals to foster engagement
  • Manage and create content regarding the advancement office and its related events
  • Coordinate with the school’s Digital Media + Marketing Associate to help cross promote between main JC Instagram and Alumni Instagram
  • In conjunction with the Director of Advancement, oversee the Parents’ Association and its activities and fundraisers, which include events such as quarterly meetings, Back to School Night & Parent Expo, Grandparents’ Day reception, Poinsettia Sales, Teacher Appreciation Week, Quarterly Lunches for Faculty/Staff, Baccalaureate Reception
  • Acts as staff liaison for all committees with monthly check-ins, meetings, etc.
  • Work closely with Director of Advancement and Digital Media + Marketing Associate to assist with the school’s website and post updates accordingly
  • Manage the JC Store, maintaining inventory of all items that are for sale
  • Ensure all branding standards are upheld by JCHS
  • Will perform other duties as assigned by the President and Director of Advancement

Additional Job-Related Expectations and Duties:

  • Attend daily chapel and school Masses, Baccalaureate Mass, and graduation 
  • Attend Diocesan Professional Days
  • Coordinate with the enrollment director to update school bulletin boards monthly
  • Assist with the coordination, design, and implementation of the school heritage and history display, root belief promotion, and other school beautification efforts 
  • Give advance notification and keep Principal apprised of off-campus school-related appointments
  • Other school-related responsibilities as determined by the Principal


  • Minimum of a Bachelor’s degree
  • Proficient in Microsoft Office and GoogleSuite programs, as well as Canva and graphic design programs 
  • Ability to be self-managed, identify and reach objectives independently, and make responsible judgment calls with minimal supervision.
  • A self-starter with a growth mindset, open to change and continuous improvement.
  • Excellent and professional interpersonal skills and ability to maintain confidentiality
  • Ability to work effectively with school employees, coaches, parents, representatives of other agencies, and the general public
  • Ability to multi-task, work independently and make responsible judgment calls
  • Strong organizational skills and capable of multitasking
  • Ability to use office equipment (fax, computer, copier, iPad, etc.)

Physical Requirements

  • Occasional light lifting and carrying of under 15 pounds
  • Occasional moderate carrying and lifting of 15 – 44 pounds
  • Frequent use both hands and fingers (i.e. typing)
  • Frequent extended periods of sitting
  • Occasional periods of standing, kneeling and climbing
  • Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
  • Frequent time spent working closely with others

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, forward a letter of interest, the employment application, resume, salary requirements, and list of references to the attention of Mrs. Corey Heroux, President by July 24, 2024. and

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We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.