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Archival Records Clerk - Pastoral Center

The Diocese of Palm Beach Pastoral Center located in Palm Beach Gardens, FL is searching for a full time Archival Records Clerk.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Essential Duties and Responsibilities:

  • Primary responsibility for scanning documents and inputting data into archive software program (DocuWare)
  • Updating scanned records as needed
  • Updating archive directory logs
  • Responding to and retrieving routine reference queries for archived documents (i.e., Tribunal records, meeting minutes, sacramental records)
  • Assist archivist in accessioning and disposal of records
  • Order archival supplies as needed
  • On occasion, assist Vicar General/Chancellor’s Administrative Assistant with mailings, etc.
  • On occasion, assist Administrative Assistant with shredding.


  • Proficient in using archiving software (DocuWare)
  • Proficient in using Fujitsu fi-7700 Scanner
  • Accurate keyboarding of 50+ wpm
  •  Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
  • Excellent and professional telephone manner and interpersonal skills.
  • Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
  • Ability to multi-task, work independently and make responsible judgment calls.
  • Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and able to exercise discretion and good business judgment.
  • Assist Diocesan departments in the proper archiving of their documents.

Physical Requirements:

  • Occasional moderate lifting of 15 – 44 pounds
  • Occasional light lifting of under 15 pounds
  • Occasional straight pulling and reaching over shoulder
  • Continuous use of fingers (i.e. typing)
  • Continuous extended periods of sitting
  • Occasional walking and standing
  • Frequent repeated bending
  • Continuous routine visual requirements

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Gretchen Wood, Human Resources Coordinator:

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email:

Passion. That’s the common attribute of those that work for our organization.

We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.