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Front Office Administrator - St. Anastasia Catholic Church

St. Anastasia Catholic Church, located in Fort Pierce, FL is searching for a Full-Time Front Office Administrator  

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Role & Purpose:

Oversee the day-to-day operations of the parish office environment and provide a warm welcome to parishioners, visitors and guests. Ensures that the office runs efficiently and that employees have what they need to be successful (e.g., supplies, a safe and clean work environment). Maintain that customer and client queries and concerns are addressed and offer a wealth of information on St. Anastasia parish. Oversee sacramental coordination to include registration, classes, communications and sacramental events.

Essential Duties and Responsibilities:

• Answers phones with a pleasant voice, takes messages, and/or refers callers to appropriate person.
• Welcomes and greets guests who come into the parish office.
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Assists with preparation of meeting rooms.
• Manage incoming and outgoing correspondence and mailings.
• Oversee collections by preparing tamper proof bags, delivering to church, retrieving for counters and deposit at the bank.
• Assists with maintenance of files and performs entry of data into computer files.
• Order office supplies as requested to include stamps.
• Provides typing services, handles general correspondence and clerical support.
• Prepare liturgical announcements for weekend Masses and Liturgies and take to sacristy.
• Coordinate with DRE to ensure compliance with sacramental requirements.
• Manage inquiries and requests on sacramental documentation, scheduling appointments, Mass offerings and coordination of the candle wall.
• Assist Sacramental Outreach Ministers with recording and other needs that arise.
• Prepare the Mass Schedule as per Pastor.
• Coordinate Funeral preparations as they come in; collecting information from funeral home and sharing with all those involved.
• Handles sensitive documentation and information with discretion and adhere to confidentiality policy.
• Assist with special projects as needed

Qualifications:

• Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
• Excellent and professional telephone manner, interpersonal skills, confidentiality.
• Personable, welcoming demeanor and greets everyone with a smile and direct eye contact.
• Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
• Ability to multi-task, work independently, respond quickly to visitors or phone calls and make responsible judgment calls.
• Ability to respect confidentiality and consistently exercise discretion and good business judgment
• Integrate and uphold with authentic integrity the Universal teaching of the Catholic Doctrine

Physical Requirements:

Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use of both hands and fingers (i.e. typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Occasional time spent working closely with others

Disclaimer:

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. 

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Mrs. Melanie Wiles - email address: Frontdesk@stanastasiachurch.net

 

Passion. That’s the common attribute of those that work for our organization.

We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.

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