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Full Time Bookkeeper - St. Joseph Catholic School

St. Joseph Catholic School located in Stuart, FL is searching for a Full Time Bookkeeper.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

General Position Summary: The bookkeeper must have a solid background in accounting and generally accepted accounting principles.  The bookkeeper will be responsible for the billing of customers, processing of customer receipts, account management and debt collection, payment of supplier bills, processing of employee pays, bank reconciliations and generation of monthly reports. The bookkeeper needs to be an effective communicator and be able to provide specific financial advice to the Principal.

Essential Duties and Responsibilities:

  • Provide accurate and timely bookkeeping, payroll and financial reporting for the school on an accrual basis.
  • Prepare journal entries and maintain general ledger accounts in compliance with Diocese of Palm Beach policies
  • Prepare bank reconciliations.
  • Account receivable and reconciliation of AR Aging with GL account balance
  • Account payable and reconciliation of AP Aging with GL account balance
  • Process credit card payments for tuition, fees, donations and Capital Campaign pledges
  • Keep all accounts receivable accounts up to date using various methods (phone, letters, email, etc.)
  • Inform the Principal quarterly, prior to report card distribution, of payables and receivables.
  • Must be knowledgeable about or willing to learn the Step Up For Students process and maintain family Sage 50 and FACTS Financial accounts.
  • Must be knowledgeable about or willing to learn the VPK program and manage all financial accounts.
  • Maintain budget in Sage 50 to produce actual vs. budget reports
  • Responsible for payroll and coordination with Diocese Payroll Department
  • Ensure Compliance with all State and government filings, to include complete and accurate 1099, W-2 and unclaimed property filings while maintaining complete documentation of all efforts that can be readily assessed and viewed by other staff.
  • Prepare and submit monthly, quarterly and annual financial statements for Pastor, Principal and Finance Council with other supporting reports as needed
  • Meet with the Principal on a regular basis keeping her updated on all accounts and areas of interest and/or concern.
  • Assist Principal in preparation of annual budget
  • Attend Finance Council and other committee meetings appropriate to the position
  • Submit quarterly Financial Statements, and other various reports, to Diocese of Palm Beach Finance Department for Bishop.
  • Assist with HR responsibilities as they relate to finance/payroll.
  • Working with the diocese, ensure vendors are in compliance with COIs and W-9s; assist the school in helping vendors meet compliance standards.
  • Work with the Pastor and Principal to strategically plan and support the school’s short- and long-term goals.
  • Support the mission of Catholic education.


  • Bachelors degree in accounting preferred.  However, some college or post high school vocational tech school credits in accounting with equivalent business experience (3 + years) acceptable.
  • 3 + years of financial leadership in accounting including accounts receivable, accounts payable, payroll, general journal entries, general ledge analysis, and financial statement comparative reporting and budgeting.
  • Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
  • SAGE 50 experience a plus.
  • Ability to work independently, make responsible judgment calls and multi-task with emphasis on meeting tight deadlines.  Excellent analytical skills and problem-solving capabilities. 
  • Attention to detail and able to work in a fast-paced environment.
  • Must be reliable and have the ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
  • Excellent and professional telephone manner and interpersonal skills.
  • Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality, consistently exercise discretion and good business judgement.

Physical Requirements:

  • Job may require lifting of objects that exceed 25 pounds, with frequent lifting and/or carrying of objects - stooping and kneeling may also be required.
  • Frequent use of both hands and fingers (i.e. typing)
  • Frequent extended periods of sitting.
  • Occasional periods of standing, kneeling, climbing.
  • Occasional time working closely with others.
  • Employee will be exposed to visual display terminal for prolonged periods.

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Jenna Sheehan, Human Resources Administrative Assistant.

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email:

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We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.