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Ministry Assistant (Part Time 30 hrs. per week Benefits Eligible) - Pastoral Center

The Diocese of Palm Beach Pastoral Center (Department of Marriage, Family Life, Faith Formation, and Youth Ministry), located in Palm Beach Gardens, FL is searching for a Part Time benefits eligible (30 hours per week) Ministry Assistant.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The Diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Essential Duties and Responsibilities:

  • Provides general administrative & hospitality support for the Office of Marriage, Family Life, Faith Formation & Youth Ministry, including answering phones, processing mail, preparing mailings, ordering supplies, copying, maintaining the general Office calendar, scheduling meetings & formation events, registering attendees, arranging catering, & other support as needed.
  • Develops flyers and other promotional materials for various events sponsored by the Office of Marriage, Family Life, Faith Formation & Youth Ministry.
  • Develops posts and maintains our presence on social media.
  • Helps maintain & update our webpages to stay current.
  • Assists Director with preparing for Pastoral Center Annual Day of Reflection & regular administrative tasks.
  • Assists with monthly Marriage Preparation Programs including registering & responding to engaged couples interested in attending a program, materials preparation, catering arrangements at select programs, and setting up and overseeing hospitality at select programs.
  • Processes & sends congratulatory 1st Year Anniversary emails.
  • Assists with arrangements for all marriage support retreats & programs including processing registrations, follow up, materials preparation, and catering arrangements, as needed.
  •  Assists with processing annual Anniversary Mass registrations, preparing certificates for participants and preparing programs.
  • Assists with preparation of the monthly Joy of the Family newsletter through research and creative input.
  • Supports and attends the 2 annual Rite of Election ceremonies including advance mailings, registrations, seating arrangements, hospitality, & other support at the events, as needed.
  • Assists with preparation & reporting of parish Faith Formation statistics for inclusion in Kennedy Directory.
  •  Maintains Catechist Certification records and prepares & provides certificates to designated parishes.


  • Degree in Religious Education, Evangelization, or Theology or 5+ years parish ministry experience preferred.
  • Must be a Catholic in good standing with knowledge of fundamental teachings of the Catholic faith, especially as related to marriage and family life.
  • Outgoing & enthusiastic personality with ability to incorporate our Vision (3 B’s) into all interactions and activities.
  • Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
  • Team-oriented and willing to pitch in where needed
  • Ability to multi-task, work independently and make responsible judgment calls.
  • Bilingual English/Spanish preferred.
  • Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
  • Excellent and professional telephone manner and interpersonal skills
  • Excellent written, verbal and public speaking skills.
  • Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
  • Ability to multi-task, work independently and make responsible judgment calls.
  • Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and able to exercise discretion and good business judgment.

Physical Requirements:

  • Occasional light lifting and carrying of under 15 pounds
  • Occasional moderate carrying and lifting of 15 – 44 pounds
  • Frequent use of both hands and fingers (i.e. typing)
  • Frequent extended periods of sitting
  • Occasional periods of standing, kneeling and climbing
  • Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
  • Occasional time spent working closely with others

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Jenna Sheehan, Administrative Assistant Human Resources at 

Passion. That’s the common attribute of those that work for our organization.

We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.