Office Administrator - St. Lucy Catholic Church
Saint Lucy Catholic Church is searching for an Office Administrator.
The Office Administrator at the church will serve as a personal assistant, aiding the pastor in the carrying out his leadership and pastoral duties. They will seek to use their personal gifts and technical skills for the benefit of the church by contributing to the Pastor's effectiveness and efficiency.
- Initiate contacts at Pastor's request keeping an updated contact database.
- Maintain database for membership, baptism, and baby dedications and funerals.
- Prepare printed scripts for baby dedications, marriages, new member charge, and Deacon commissioning services.
- Assist couples preparing for marriage, providing them with personalized wedding manual and, if needed, the preparation of "Prepare" inventory, or "Enrich" inventory for the Pastor's marriage counseling.
- Prepare wedding, funeral, and special programs when requested.
- Update computer files at the main computer as well as the Pastor's personal computer.
- As requested, fill out and submit vouchers for the Pastor's expense reimbursements.
- Coordinate the convening of meetings initiated by the Pastor.
- Assist the Pastor with his occasional writing projects.
- Respond to the request for general secretarial support of the Pastor as needed.
- Coordinate staff vacations.
- She/he will let the Office Administrator know their whereabouts at all times and when expected to return.
- She/he will be sensitive to the work load so as not to burden the Office Administrator with unreasonable demands.
- She/he will give clear instructions concerning all requests and will be available to answer questions when there is a lack of clarity.
- Only under extreme circumstances will he call the Office Administrator at home or seek assistance during "off hours".
- She/he will refrain from unnecessary reminders, demonstrating a confidence that the work will be done as requested on schedule.
- When extra time is needed, he will negotiate the schedule with the Office Administrator.
- She/he will provide periodic sharing times for two-way evaluation conversations.
- She/he will provide for additional training when mutually agreed upon. This may involve consultation or seminar.
- She/he will seek to be open in regards to handling problems or conflicts.
- She/he will provide pastoral care to the Office Administrator when an appointment is requested.
- She/he will keep the Pastor informed as to church needs that come to her/his attention, as well as personal matters including complaints.
- She/he will treat every call or visitor with courtesy, cheerfulness and respect.
- She/he will make an effort to use time wisely, but be willing to allow for appropriate interruptions, especially if it involves ministering to individuals.
- She/he will be willing to see her/his work as an opportunity to grow in her/his ability to serve the Lord and His church.
- She/he will seek to be constant in prayer that the Lord will be pleased to use her/his as a vital part of the overall ministry of the church.
- She/he will maintain confidentiality in all matters
- High school diploma or GED equivalent
- Two years of clerical experience in the human resources field
- Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
- Excellent and professional telephone manner, interpersonal skills, confidentiality.
- Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
- Ability to multi-task, work independently and make responsible judgment calls.
- Ability to respect confidentiality and consistently exercise discretion and good business judgment
- Ability to use office equipment (fax, computer, copier etc.)
- Occasional light lifting and carrying of under 15 pounds
- Occasional moderate carrying and lifting of 15 – 44 pounds
- Frequent use both hands and fingers (i.e. typing)
- Frequent extended periods of sitting
- Occasional periods of standing, kneeling and climbing
- Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
- Occasional time spent working closely with others
The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
Please direct inquiries to email@example.com attention Rev. D. Brian Horgan, Ph.D. Pastor, Saint Lucy Catholic Church. A cover letter and resume are preferred, no phone calls please.