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Part Time Accountant/Bookkeeper - Our Lady of Lourdes Catholic Church

Our Lady of Lourdes Catholic Church located in Boca Raton, FL is searching for a part time 30 hour per week (with benefits) Accountant/Bookkeeper.  This is a four (4) day work week position.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Overview:

The applicant must have a solid background in general business office operations and specifically, in accounting, generally accepted accounting principles, and comprehensive financial reporting.  The position will be responsible for the preparation of monthly financial statements with comparison to budget and prior year results, adherence to DOPB policies & procedures for financial accounting procedures, processing of customer credit card receipts, payment of supplier bills, processing of employees pay, bank reconciliations and all general ledger account reconciliations. The position will be responsible for vendor relationships from contract and financial perspectives.  The applicant needs to be an effective communicator and be able to provide specific operational and financial advice to the Pastor. The position is responsible for all the needed Parish bookkeeping, filing and retention and ensuring the Agreed Upon Procedures (AUP) program requirements adhered to for compliance.

Essential Duties and Responsibilities:

  • To monitor collection process is being done according to DOPB Policies and procedures through the 2 leads in the count room by a periodic check, weekly recording of these deposits per DOPB guidelines, and ensure posting in PDS balances to collection process, and reconciliation of Parish revenues from all sources including Rel. Education, other ministries, and Diocesan collections.
  • To administer cash flow management system with purchasing and payment schedules clearly defined.
  • To maintain petty cash account.
  • To track, record and disburse stole fees, Mass offerings and Mass stipends.
  • To perform all Accounts receivable & Accounts payable functions in conformity with DOPB Policies and Procedures for all bank accounts, including all ministries.
  • To assist the budget process in collaboration with staff, Pastor, and Finance Council and to maintain budget in Sage to produce actual vs. budget reports.
  • To regularly provide Pastor with the proper weekly, monthly quarterly and annual financial reports.
  • To submit required DSA transmittal reports to the Diocese and review monthly DSA reports and DSA contributions, monthly Diocesan collections and other miscellaneous diocesan payments.
  • To attend Finance Council as a “resource personnel” of the parish and ensure PFC annual report to Bishops is complete, accurate and submitted timely, Parish Council, and other committee meetings appropriate to the position.
  • To attend Diocesan meetings where appropriate for training and development.
  • To provide all financial data requested during the periodic Diocesan audit and have full knowledge of the AUP Program and all its requirements.
  • To serve as a resource to ministries in all financial matters.
  • To financially monitor all Parish dealings with vendors, service providers, and all Parish maintenance projects.
  • Review of Statement of Activity and Financial Positions balances, property & liability insurance, SFT balances and Health trust insurance invoices for accuracy and perform entries needed, at least quarterly.  Prepare bank reconciliations for all cash accounts monthly.
  • Administer parish salary and benefit policies as directed by the Pastor and Diocesan reporting.
  • To prepare quarterly and annual payroll reports and process PR journal entry biweekly with review of submission and PTO reports.
  • Ensure compliance with all State and government filings, which includes the following but is not limited to complete and accurate W-9/1099/1096 filing, W-2/W3 filing by third party processor and W2G/945 filing and if necessary, form 5754, while maintaining complete documentation of all efforts that can be readily assessed and filed for easy access.
  • Document and maintain complete and accurate supporting information for all financial transactions for the church and appropriate filing per Diocesan record retention guide.
  • To handle sensitive material and serve as a liaison to other staff members.
  • To maintain absolute confidentiality about parishioners, Parish finances, and activities in or about the Parish, employees and clergy, volunteers, and others associated with the operation of the Parish.

Qualifications:

  • Degree in Accounting /Business preferred. 
  • 5+ years of financial leadership experience, in a Church is preferred.
  • Proficiency in accounting software, SAGE 50 experience a plus.
  • Must be proficient in MS Office Suite, including Excel, Word, Outlook, navigating the Internet.
  • Knowledge of Parish Data System (PDS) preferred.
  • Attention to detail and able to work independently in a fast-paced environment.
  • Ability to manage and prioritize multiple tasks with emphasis on meeting tight deadlines.
  • Ability to work effectively with Diocesan employees, department heads, representatives of other agencies, and the public.
  • Excellent verbal and written communication skills, including telephone and people skills.
  • May be required on occasion to work after normal working hours if needed. May require some variable working hours after regular business hours to meet Parish needs or during some weekends and holidays. 
  • Loyal, flexible, honest with strong ethical values.
  • Adhere to the Diocese of Palm Beach Code of Conduct with the ability to respect confidentiality and with consistency, exercise discretion and good business judgment.
  • Excellent analytical skills and problem-solving capacity.
  • Ability to stay focused and organized.
  • Strong interpersonal skills.
  • Strong ethical values.

 

Physical Requirements:

  • Occasional light lifting and carrying of under 15 pounds
  • Occasional moderate carrying and lifting of 15 – 44 pounds
  • Occasional lifting and carrying up to 50 pounds
  • Frequent walking, bending, climbing, stretching and kneeling
  • Frequent use of both hands and fingers
  • Occasional moments of minimal and routine hearing
  • Will be exposed to visual display terminal for prolonged periods.

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Agustina Lentz, HR Administrative Assistant.

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email: employment@diocesepb.org

 

 

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We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.

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