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Part Time Secretary - Notre Dame Mission

Notre Dame Mission located in Fort Pierce, FL is searching for a part time Secretary.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese also offers a 403(b)-retirement plan to all employees.  Information on our retirement program can be found here.

Position Requirements:

Provides personal administrative support to the Pastor through organizing and completing project-oriented tasks, coordinating meetings, composing, and preparing correspondence, maintaining supervisors’ calendars and other related duties

Essential Duties and Responsibilities:

  • Acts as the Administrative Assistant to the Pastor which includes but is not limited to calendar management, handling correspondences, answering the telephone, greeting parishioners and other visitors
  • Maintain parish record including registrations, volunteer acknowledgements, etc.
  • Update personnel procedure and keeps staff informed of changes
  • Manager weekly bulletin information and weekly Mass announcements
  • Oversee supplies for building maintenance, office, church, and Liturgies
  • Plans small events such as luncheons and group meetings


  • High School Graduate or equivalent
  • Minimum 3+ years experience preferred
  • Strong secretarial, administrative, communication and office skills
  • Bilingual in French/Creole and English preferred
  • Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and the ability to exercise discretion and good judgment
  • Ability to work effectively with Catholic Charities and Diocesan employees, departments heads, and representatives of other agencies
  • Strong ability to organize, prioritize and multi-task as well as being self-motivated
  • Must have excellent written and verbal communication skills
  • Must have excellent driving record
  • Knowledge and understanding of church organization and operational procedures
  • Attention to detail and be willing to work a flexible schedule when needed
  • Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet
  • Ability to multi-task, work independently and make responsible judgment calls
  • Excellent problem-solving capacity
  • Ability to stay focused and organized
  • Strong interpersonal skills
  • Ability to respect confidentiality and consistently exercise discretion and good business judgment
  • Strong ethical values

Physical Requirements:

  • Occasional light lifting and carrying of under 15 pounds
  • Occasional moderate carrying and lifting of 15 – 44 pounds
  • Frequent use both hands and fingers (i.e. typing)
  • Frequent extended periods of sitting
  • Occasional periods of standing, kneeling and climbing
  • Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
  • Occasional time spent working closely with others

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the "Employment Application" from the following link:

Please forward the employment application, resume, salary requirements and list of references to the attention of Gretchen Wood, Human Resources Coordinator.

Via US Mail:

Diocese of Palm Beach

9995 N Military Trail

Palm Beach Gardens, FL 33410

Via Fax: 561-775-9575

Via Email:


Passion. That’s the common attribute of those that work for our organization.

We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.