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Property Accountant - Pastoral Center

The Diocese of Palm Beach Pastoral Center located in Palm Beach Gardens, FL is searching for a full time Property Accountant.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Essential Duties and Responsibilities:

Real Estate Transactions and Database:

  • Create, enter and maintain files and file inventory on every Diocese owned property, parish property or entity property owned by the diocese.
  • Create and maintain “Transactions in Progress” and “Critical Date Summaries” with copies provided to all parties involved in the transaction.
  • Coordinate with the Superintendent of Buildings, Construction & Properties on all ongoing projects, transactions and events.
  • Act as liaison between Superintendent of Buildings, Construction & Properties, Finance Office, outside attorneys and Bishop’s Office for the proper completion and signature of all transaction documents pursuant to the diocesan “Transaction Approval Requirements.”
  • Enter and maintain all real estate transaction data in the Property Data System.
  • Coordinate and maintain link between Property Data System and Diocesan Accounting System.
  • Coordinate scheduling of all property appraisals with Diocese Appraiser. Reconcile entries in both systems.  Processes draft appraisals for Pastors’ approval. Responsible for data entry of all approved changes.
  • Create, maintain all add/change/delete property forms and COPE reports on all properties and buildings required to keep the database current for Property and Liability.

Property Taxes:

  • Organize and maintain records of all real estate tax exemptions, proposals and petitions.
  • Maintain PCN table for all tax invoices for all counties.
  • Identify payer and distribute all tax bills, tax notices and assessments. Ensure that all ad valorem and non-ad valorem taxes are paid.
  • Communicate with Superintendent of Buildings, Construction & Properties on any unusual changes in proposed assessed valuations.

General:

  • Create and maintain files and file inventory on every diocese owned property, parish property or entity property controlled by the diocese. 
  • Distribute Public Notices, Notices of Violation, land use and zoning changes and other real estate mail to the appropriate party with copy to the diocesan Superintendent of Buildings, Construction & Properties.
  • Create Use Agreements and Leases, update entity lessee / lessor (Licensor/Licensee) arrangements and contracts.
  • Keep current all agreements and insurance required in the agreements with the Director / Department of Insurance.
  • Attend diocesan Real Estate Committee meetings and prepare meeting agenda and minutes as necessary.
  • Attends Housing Board meetings. Takes and transcribes minutes, maintains records and provides general staff support.

Housing:

  • Liaison between Management Company and Real Estate Manager.
  • Scheduling of Housing Board meetings and preparing minutes from meetings.
  • Coordinating with auditors for Villa annual audits.
  • Archiving all housing and Villa minutes, audits and 990 tax returns.

Qualifications:

  • Business degree with course work in accounting and/or finance required and some course work in real estate preferred.
  • Five (5) years of experience in accounting, finance or real estate management,
  • Property and fixed asset inventory control experience helpful along with knowledge of depreciation methodology and capital budgeting techniques.
  • Knowledge of basic real estate terms and transactions, as well as property appraisals helpful. 
  • Proficiency in MS Office Suite, including Word, Excel, Outlook, and Internet.
  • Excellent and professional telephone manner and interpersonal skills.
  • Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
  • Ability to multi-task, work independently and make responsible judgment calls.
  • Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and able to exercise discretion and good business judgment
  • Safeguard the integrity and confidentiality of all employee records
  • Strong organizational skills
  • Working knowledge of office equipment (phones, computers, printers, fax, scanner)
  • Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach

Physical Requirements:

  • Occasional light lifting and carrying of under 15 pounds.
  • Occasional moderate carrying and lifting of 15 – 44 pounds.
  • Frequent use both hands and fingers (i.e. typing).
  • Frequent extended periods of sitting.
  • Occasional periods of standing, kneeling and climbing.
  • Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation).
  • Occasional time spent working closely with others.

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Gretchen Wood, Human Resources Coordinator:

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email:  careers@diocesepb.org

Passion. That’s the common attribute of those that work for our organization.

We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.

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