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Staff Accountant 2 - Pastoral Center

The Diocese of Palm Beach Pastoral Center, located in Palm Beach Gardens, FL is searching for a full time Staff Accountant 2.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Essential Duties and Responsibilities include:

Accounts Payable:

  • Receive check requests from various Diocesan departments, confirm account coding, and enter as invoices in Sage 50 for the General Fund, Plant Fund, Self-Insurance Fund, Health Plan Trust and Pension Plan Trust, and Diocesan Accounting System for SFT check requests.  Once entered, check requests are given to the Controller for approval before checks are printed.
  • Investigate and process direct invoices and match receipts (ie: American Express, Visa, etc) for coding and data entry.
  • Account for Priest reimbursements by creating spreadsheet using receipts to allocate costs properly and to check for accuracy.
  • Print disbursement checks and attach to check request documents for review and signature by the Chief Financial Officer (CFO). 
  • File each check voucher package accordingly after checks are disbursed by the Administrative Assistant.
  • Create and upload to bank the Positive Pay data for all checks generated.
  • Initiate ACH payments as needed for charitable gift annuities and to Seminarians.
  • Generate subsidy checks on a monthly basis and maintain correct subsidy amounts each budget year in Sage 50.

Banking:

  • Initiate transfers into or out of the SFT accounts as requested by entities.
  • Maintain entity bank information within the bank templates for transfers.
  • Set up and maintain auto-pay transactions for SFT loans, SFT savings, and Self-insurance payments in the bank templates.
  • Initiate wire transfers as needed.

Accounts Receivable:

  • Reconcile receivable accounts with entity records and facilitate timely collections.
  • Generate accounts receivable invoices, and statements to parishes and schools for all professional fees (and other charges) paid by the Diocese on their behalf and DSA shortages. 

Miscellaneous:

  • Assume the replacement role of the Petty Cash Clerk in his/her absence.
  • Place orders for departments using Amazon Prime account or Visa, maintaining control of the use of credit accounts.
  • Assist in the annual independent audit of the diocesan financial statements.
  • Performs various other duties for the Finance Office as assigned by the Controller and the CFO.

Other:

Will be provided with cross-training for other positions in the Finance office to provide coverage where needed – this may include payroll and posting deposits.

Qualifications:

  • High School Diploma required.
  • AA Degree or Bookkeeping training and 2 to 4 years experience in accounting environment.
  • Knowledge and understanding of church organization and operational procedures.
  • Proficient in Sage 50 and Microsoft Office software, Internet, and e-mail.
  • Ability to multi-task, work independently and make responsible judgments.
  • Ability to work effectively with other employees, departments heads, representatives of other agencies and the general public.
  • Excellent written, verbal, analytical, and problem-solving skills.
  • Ability to stay focused and organized.
  • Strong interpersonal skills and ethical values.
  • Ability to maintain high level confidentiality.

Physical Requirements:

  • Occasional light lifting and carrying of under 15 pounds
  • Occasional moderate carrying and lifting of 15 – 44 pounds
  • Frequent use both hands and fingers (i.e. typing)
  • Frequent extended periods of sitting
  • Occasional periods of standing, kneeling and climbing
  • Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
  • Occasional time spent working closely with others

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Gretchen Wood, Human Resources Coordinator:

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email:  careers@diocesepb.org

Passion. That’s the common attribute of those that work for our organization.

We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.

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