Employment

The Diocese of Palm Beach Pastoral Center located in Palm Beach Gardens, FL is searching for a full time Benefits Assistant.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Essential Duties and Responsibilities:

• Assist the Director of Insurance & Employee Services in the administration of employee/retiree self-funded benefits plan (medical, vision, dental, life, long term disability, short term disability, voluntary benefits), and ACA compliance
• Enter data into HealthTrust billing system.  Responsible for ensuring that data is current and accurate
• Enter data into online benefits website
• Data entry and filing maintenance of Diocese employees
• Process all accounts payable and submits to Finance in a timely manner
• Prepares and distributes monthly billing to all Diocesan entities for employee/retiree benefits contributions 
• Communicate benefits to employees/retirees. Establish and maintain favorable employee relations by effective communication and responsiveness to the needs of employees
• Conduct research to resolve benefits questions/problems
• Enroll new hires and late entrants.  Submit required accurate documents to third party administrators and insurance companies for enrollment or changes in coverages and other matters
• Assist the Director of Insurance & Employee Services in preparing for and conducting annual enrollment communications and new employee orientation, training programs, wellness clinics and workshops
• Process all EE termination from data bases in purging files
• Safeguard the integrity and confidentiality of all employee records 
• Assist the Director of Insurance & Employee Services in scheduling and preparing documents for the Diocese of Palm Beach Health Trust Board meetings  
• Provide administrative and clerical support to the Director of Insurance & Employee Services to include items such as typing, data entry, copying, distribution of documents, faxing, filing, archiving, processing incoming/outgoing mail, answering telephones and other task
• Make and maintain active EE files for all Diocese Employees
• Entry and processing of a changes in Health Trust and Benefits data bases
• Provide coverage for the Insurance and Employee Services Offices during the absence of the Director of Insurance & Employee Services 

Qualifications:

• High school diploma or GED equivalent
• Two years of clerical experience in finance and accounting preferred
• Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet
• Excellent and professional telephone manner, interpersonal skills, confidentiality.
• Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public
• Ability to multi-task, work independently and make responsible judgment calls
• Ability to respect confidentiality and consistently exercise discretion and good business judgment
• Ability to use office equipment (fax, computer, copier etc.)
• Reliable insured vehicle and ability to travel to locations within the Diocese of Palm Beach

Physical Requirements:

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Occasional lifting and carrying up to 50 pounds
• Frequent bending, climbing, stretching and kneeling
•  Frequent use of both hands and fingers
• Occasional moments of minimal and routine hearing

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Gretchen Wood, Human Resources Coordinator:

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email:  careers@diocesepb.org