Employment

John Carroll High School located in Ft. Pierce, FL is searching for a part time Finance/Human Resources Assistant.

This position supports the day-to-day financial operations of the school and offers the opportunity to work collaboratively in a dynamic, faith-filled environment.

Ideal candidates will have experience in bookkeeping, accounting, or administrative support related to financial services. A degree in Accounting, Finance, Business Administration, or a related field is preferred but not required. Proficiency with financial software, attention to detail, and a commitment to confidentiality are essential. Familiarity with Catholic school operations or nonprofit financial systems is an advantage.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese also offers a 403(b)-retirement plan to all employees.  Information on our retirement program can be found here.

Essential Job Duties/Responsibilities of the PT Finance / HR Assistant:

Maintain absolute confidentiality about school families, staff and others associated with the operation of the school’s finance and HR functions

• Human Resources - Responsible for:
  • Processing new hires / Changes / Terminations
    • Gather required information, create files
    • Create and launch new hire in Paylocity
    • Complete steps in Onboarding
    • Monitor to completion
    • Complete EDF
  • Assist with VIRTUS compliance, in accordance with Diocese of Palm Beach policies and protocols 1. Monitor compliance
    • Complete audits
    • Maintain employees up to date
  • Manage time-off policies and practices for faculty and staff
    • Create, Update and maintain master tracker
    • Maintain and provide individual forms to faculty and staff
    • Log approved forms into master tracker
    • Ensure compliance of monthly approval forms
  • Payroll processing back up, as needed
    • Complete template
    • Verify and approve
• Finance - Responsible for:
  • Complete bank deposits as required for cash and checks
    • Ensure accuracy
    • Book entries into SAGE
    • Reconcile deposits
  • Payment processing
    • Process credit cards, checks or cash for payments or donations
    • Provide recipients with receipts
    • Book payments in FACTS and SAGE
  • Accounts Payable Checks
    • Complete verifications
      • a) Amounts & addresses
      • b) Supporting documents
    • Mail
    • File PO and supporting documents
• Assist with COI and Vendor Compliance
  • Ensure that all on campus vendors meet the Diocesan requirements
  • Work with vendors to complete; ensure that all vendors are properly set up
  • W9 are completed
  • Assist with 1099 processing at year end
• Catholic Subsidy Forms
  • Process and file all forms as received from families
  • Log forms in master spreadsheet
• Cash bags
  • Complete as needed
  • Verify return of bags
  • Book required entries
• Assist with budget compilation
• Assist with Audit items

Employee Specific Dispositions:

• Will maintain a positive outlook each day and use uplifting language, demonstrating warmth, joy, and advocacy for students
• Will maintain a growth mindset and be open to change, growth, and continuous improvement; will accept constructive criticism and suggestions
• Will refrain from gossip or other negative talk amongst colleagues, always maintaining the confidentiality of others 
• Will make every effort to build up colleagues, students, and the larger JCHS community
• Will positively collaborate with colleagues, parents, and students
• Will exercise good judgment in relationships with students, in all classroom conversation, and in social media usage 
• Will demonstrate cultural respect and understanding of all students

Additional Job-Related Expectations and Duties:

• Follow all policies and procedures written in the Faculty Handbook
• Be punctual and reliable for all school events
• Attend morning prayer, school Masses, Open House, Baccalaureate Mass, and graduation; strive to attend and participate in John Carroll functions throughout the year
• Give advance notification and keep Principal apprised of off-campus appointments, always updating the school’s logbook accordingly
• Other school-related responsibilities as determined by the Director of Finance / President

Qualifications:

• Associate’s degree or comparable experience
• Proficient in Microsoft Office programs. FACTS Financial / FACTS SIS / Sage / Google Suite experience a plus ● Excellent and professional interpersonal skills and ability to maintain confidentiality
• Ability to multi-task, work independently, and make responsible judgment calls
• Strong organizational skills
• Ability to use office equipment (fax, computer, copier, iPad, etc.)

Physical Requirements

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use both hands and fingers (i.e. typing)
• Frequent extended periods of sitting or standing
• Occasional periods of kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Frequent time spent working closely with others

To apply, please read and review the instructions titled “Employment Application Instructions” and download and complete the “Employment Application” from the following link: DPB Applications

Please forward a letter of interest, the employment application(s), resume, salary requirements, and list of references to the attention of Mr. Manny Berdayes, Director of Finance, by

August 10, 2025.

Via Email: mberdayes@johncarrollhigh.com

About John Carroll Catholic High School

John Carroll Catholic High School is located in Fort Pierce, Florida, and strives to inspire, foster, develop, and affirm the young people entrusted to its care. It serves its students, alumni, families and the community at large. For more information about John Carroll High School, please visit johncarrollhigh.com or call 772-462-5200. “Like” John Carroll on Facebook, follow on Twitter @JohnCarrollHS and follow on Instagram @johncarrollhighschool.