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Front Desk Secretary - St. Vincent Ferrer School

St. Vincent Ferrer School located in Delray Beach; FL is searching for a Full Time Front Desk Secretary.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Essential Duties and Responsibilities:

  • Responsible for answering phone calls, emails and forwarding any necessary messages to the appropriate party in a timely manner.
  • Responsible for monitoring campus security cameras along with front doors for letting people into the building.
  • Responsible with communication over the walkies to our Police Office / Maintenance Staff
  • Responsible for updating attendance and tardiness records daily by contacting parents via phone and email.
  • Responsible for entering monthly calendar information and announcements on RenWeb
  • Complete requests from administration, faculty, and staff
  • Responsible for scheduling parent meetings with administration and faculty
  • Responsible for Staff members timesheets
  • Proofreading of marketing materials and other documents
  • Sorting of daily mail and packages for distribution to staff members
  • Responsible for facilities use requests from faculty and staff.
  • Maintain the school’s calendar of events.


  • High School Diploma is required.
  • Two to three years administrative/secretarial experience is required.
  • Proficiency in MS Office Suite, including Word, Excel, Outlook, Publisher, Adobe and Internet.
  • Experience with Google Docs and Canva preferred.
  • Excellent and professional telephone manner, interpersonal skills, and confidentiality.
  • Ability to work effectively with Diocesan employees, departments heads, representatives of other agencies and the general public.
  • Ability to multitask, work independently and make responsible judgment calls.
  • Ability to respect confidentiality and consistently exercise discretion and good business Judgment.

Physical Requirements:

  • Occasional light lifting and carrying of under 15 pounds.
  • Occasional moderate carrying and lifting of 15 – 44 pounds.
  • Frequent use both hands and fingers (i.e. typing)
  • Frequent extended periods of sitting
  • Occasional periods of standing, kneeling and climbing
  • Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. Listening to others in conversation)
  • Occasional time spent working closely with others.

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

To apply, please send an employment application, resume, cover letter, contact information for three professional references and a copy of your teaching/administration credentials to Mrs. Denise O’Loughlin,

Passion. That’s the common attribute of those that work for our organization.

We are dedicated to helping the people who utilize our services. If you’re ready to make a difference, browse our openings or upload your resume and tell us your interests. We’ll consider you for future opportunities.