Employment

St. Lucie Catholic Church located in Port St. Lucie, FL is searching for a full time Business Manager.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

Summary:

Assists and counsels the pastor in office management and overall coordination of the day-to-day operations of parish facilities and grounds.  General Manager of St. Lucie Gift Shop.  The applicant must have a solid background in general business office operations and specifically, in accounting, generally accepted accounting principles, and comprehensive financial reporting.  The position will be responsible for the preparation of monthly financial statements with comparison to budget and prior year results in accordance with Diocesan Policies and Procedures.  Performs all bookkeeping duties to ensure proper maintenance of accounting records, processing of receivables, payables and payroll preparation.

Essential Duties and Responsibilities:

• Assistant and counselor to the pastor, general direction and overall coordinator of the day-to-day operations of parish facilities and property management.
• Acts as General Manager of Gift Shop –onsite retail entity, purchasing, inventory management, marketing and merchandising of product lines, and financial reporting.
• Provide accurate and timely bookkeeping, payroll and financial reporting for the entity utilizing the chart of accounts and standardized reporting formats
• Prepare journal entries and maintain general ledger accounts in compliance with Diocese of Palm Beach policies
• Prepare monthly bank reconciliations for all bank accounts in the Sage 50 accounting system according to Diocese of Palm Beach policies
• Record all bank deposits according to Diocesan procedures, for example:
  • Offertory – Offertory, 2nd Collection, credit card receipts and all collections at masses
  • Donations and Contributions
  • Miscellaneous – Stole Fee, Religious Education, Adult Ed, Vigil Candles, Altar Flowers, etc.
  • Mass Offerings and Novenas
  • Youth Ministry fundraisers
• Process credit card transactions for various donations received by the church
• Ensures all posting of offertory accounts in the Parish Data System (PDS) system and proper balancing to offertory tally sheet reports and prepare yearly End of Year Donor Tax Reports for parishioners
• Verify and pay invoices in a timely manner.  Prepare checks in Sage 50 to pay bills, remit Diocesan second collections, reimbursements, remit payments for benefits (health & pension), etc. as well
• Record transactions for auxiliary accounts in detail In Sage 50, using check numbers and vendor names to pay bills (i.e., CCW, etc.)
• Collect W9’s and Certificates of Insurance per DOPB policies
• Coordinate all payroll preparation and processing (including the maintaining of records) per Diocese Policy on Payroll, with submission of appropriate reports to the DOPB payroll and Pastor
• Record payroll journal entry in Sage 50
• Ensure compliance with all State and government filings, which includes the following but is not limited to:
  • Complete and accurate annual 1099
  • W-2, W2G/945 filing
  • I-9 filing
  • Maintaining complete documentation of all efforts that can be readily assessed and viewed by other staff according to DOPB policies and procedures
• Provide accurate and timely reporting on the financial activity of individual projects and any requested Pastor worksheets
• Be aware of all leases, contracts and other financial commitments and account according to policies and procedures
• Document and maintain complete and accurate supporting information for all financial transactions
• Assist the Pastor on a regular basis regarding business decisions and keeping him updated on all accounts and areas of interest and/or concern
• Prepare and submit timely financial statements for Pastor, Parish Finance Council and Diocese as required along with other supporting reports and schedules as needed, including all balance sheet schedules for verification of balances
• Assist Pastor and Finance Council in preparation of annual operating budget and maintain budget in Sage 50 to produce actual vs. budget reports.  Explain significant variances as necessary
• Maintain parish financial files as required by the Pastor and/or DOPB policy & procedures and general accounting and retention practices
• Maintain petty cash accounts as necessary
• Process Capital Campaigns contributions and expenditures per Diocesan Policy and Procedures
• Submit required DSA transmittal reports to the Diocese and review monthly DSA reports
• Attend Parish Finance Council and other committee meetings appropriate to the position as well as Diocesan bookkeepers and benefits meetings
• Prepare Annual Parish Finance report to Bishop in collaboration with the Pastor and Finance Council along with Parish distribution of financial results per DOPB policy
• Prepare all supporting information for the triennial agreed upon procedures program and liaise with the Pastor and the external auditors as necessary
• Maintain good working relations with Diocesan offices, Annual Bishop’s Appeal, Finance and Administration.
• Maintain absolute confidentiality about parishioners, parish finances, activities in or about the parish, priest(s) & personnel, and others associated with the operation of the parish.
• Responsible for all non-routine purchasing liturgical supplies, equipment and special purchases.
• Assists in the supervision of Parish staff.  Conducts pre-screening and interviews of prospective employees.
• Provides Church Ministry fiscal management support as needed.
• Handles Human Resources and Risk Management Notifications with the Parish Secretary.
• Keeps track of school subsidy applications.

Employee Benefits Tasks:

• Maintains records of employee benefits and personnel records.
• Keeps abreast of any change or updates in the Diocesan regulated benefit packages and, under the direction of the Pastor, communicates changes to affected employees.
• Assist all new and existing employees with Human Resource inquiries.
• Prepares and forwards all required Employee Benefits forms to the Diocese of Palm Beach for existing and new personnel.
• Responsible for maintaining accurate employee records such as vacation, sick time, medical leave, pension, personal leave, evaluations, timesheets, salary changes, corrective actions, etc.
• Maintain tracking of employee vacation and sick time.
• Maintain and update employee job descriptions and keep signed copy in employee files.
• Maintain absolute confidentiality about employees, volunteers file contents

 Qualifications:

•  Minimum of Bachelor’s Degree in Accounting preferred.  However, some college or post high school vocational tech school credits in accounting with equivalent business experience acceptable.
• 3 + years’ experience of accounting including accounts payable, payroll, general journal entries, general ledger analysis, and financial statement comparative reporting and budgeting.
• Bilingual a plus (ability to read, write, speak, and translate English/Spanish)
• Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet, Sage 50   and other custom church software.
• Ability to use various office machines, such as copier, fax machine, postage meter, phone meter, phones, etc.
• Ability to organize and coordinate workflow.
• Ability to communicate verbally and in writing.
• Ability to meet deadlines.
• Ability to maintain confidentiality.
• Ability to relate to a variety of people and work as a team member.
• Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality.
• Experience in helping to organize and manage the workflow of a busy office preferred.
• Experience in office and personnel management.
• Knowledge of pertinent and applicable human resource laws.
• Attention to detail and able to work independently.
• Able to work in a fast-paced environment.
• Ability to manage and prioritize multiple tasks with emphasis on meeting tight deadlines.
• Ability to work effectively with Diocesan employees, department heads, representatives of other agencies, and the general public.
• Excellent telephone and people skills.

Physical Requirements:

•  Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use of both hands and fingers (i.e. typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Occasional time spent working closely with others

The above is intended to describe the general context of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. 

To apply, download and complete the Employment Application and submit along with the following:

• Resume that includes personal email and cell phone number
• Salary requirements
• List of references

to the attention of Yvonne Ojo, Recruitment and Compliance Assistant.

Via US Mail: Diocese of Palm Beach

9995 North Military Trail

Palm Beach Gardens, FL 33410-9650

Via Fax: (561) 775-9575

Via Email:  employment@diocesepb.org