Employment

St. Anastasia School located in Fort Pierce, FL is searching for a full time Bookkeeper.

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance.  The diocese also provides a 403(b)-retirement plan to all employees.  Information on our benefits and retirement programs can be found here.

General Performance Responsibilities:
This position is responsible for processing accounts payable, tracking StepUp For Students Scholarship payments, answering questions about the StepUp Scholarships and the charging & collection of school fees such as lunch, aftercare, field trips etc. The position requires the ability to work independently, exceptional organizational skills with strong attention to detail and the ability to remain calm and discrete in a fast-paced private and high-volume work environment.  Comfortable with high volume manual data entry tasks
 

Essential Duties and Responsibilities:

State-funded and privately funded scholarships:

• Assist with reconciliation of StepUp receivable accounts quarterly.
• Assist with answering questions from parents regarding Step Up Scholarships.

Responsible for Payables:

• Responsible for ensuring that all invoices have proper support and approvals, are entered into the General Ledger, and are paid by the due date.
• Responsible for obtaining W-9 and COI from vendors.
• Monitor, review and communicate with vendors any discrepancies on invoices or statements.
• Prepare and process weekly payables, prepare and submit checks for review.
• Communicate with vendors on payment status or any payment inquiry (email, phone, or mail).

Cash Management: 

• Record deposits in the General Ledger and make deposits weekly.
• Daily management of Banking Treasury Navigator system 
• Import Facts payments into Sage

Parent Charges & Collections:

• Create Sage Invoices and reconcile sage customer activity to Step Up & FACTS.
• Manage calls from parents regarding the billing of fees and make adjustments as needed.
• Charging student (Facts) pre-pay account for lunches, field trips, sports fees, aftercare fees and miscellaneous fees.
• Assist the Director of Finance with the collection of Tuition and Pre-Pay Account negative balances.
• Create a monthly report of all PrePay Charges for month end closing.

Other Responsibilities:

• Assists the Director of Finance with the school’s tuition management system, including but not limited to processing tuition billing or other adjustments.
• Track and manage classroom budgets.
• Morning Duty – 7:30-8:00 a.m.  Student Drop Off – North side of Cafeteria - Monday, Tuesday and every other Wednesday -
• Assist the Finance Director or Principal with any special projects, analysis, reconciliations, filing, inquiries.

Physical Requirements:

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use both hands and fingers (i.e. typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Occasional time spent working closely with others

Environmental Factors:

• Inside – continuous
• Outside - occasional

Qualifications:

• BA Degree in a Business/Accounting related area preferred.
• Three years of accounting experience required
• Prior Sage50 accounting or QuickBooks experience preferred.
• Proficiency in Excel
• Ability to multi-task and work independently.
• Ability to stay focused and organized.
• Ability to respect confidentiality and consistently exercise discretion and good business judgment.
• Strong ethical values.

Reports to:     Director of Finance

Hours of work:            

Monday through Friday
7:30 a.m. – 3:30 p.m.; 37.5 hours per week; 
30-minute unpaid lunch break
Summer hours - Announced in May
20-30 hours per week

FLSA Classification:        Non-Exempt

To apply, download and complete the Employment Application and submit along with your resume, salary requirements and list of references to the attention of Yvonne Ojo, the Recruitment & Compliance Assistant.

Via US Mail: Diocese of Palm Beach
9995 North Military Trail
Palm Beach Gardens, FL 33410-9650
Via Fax: (561) 775-9575
Via Email: employment@diocesepb.org